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Wedding Reception Planner Contact Name : _________________________________ Tel # : ____________________________ Address : _______________________________________________________________________ Bride's Name : __________________________ Groom's Name : ____________________________ Phone : _______________________________ Phone : ___________________________________
Wedding Date : ________________ Entertainment Start Time : _______ End Time : _____ RECEPTION HALL Name / Address : _________________________________________________________________ Contact Name : ______________________ Title : __________________ Phone : _______________ Function Room (name) : ____________________________________Floor : ___________________ Do we have to provide music in other room(s) at any time (such as for cocktail hour)? ______________ If so, what, where and when? : ________________________________________________________ Directions : ______________________________________________________________________ INFORMATION Number of Guests : __________ Adults : __________ Children : _________ Style of Food Service : _________ Number of courses to be served (including dessert): ____________ Special Instructions regarding music during dinner ? :______________________________________ Contact Information Please provide us with the name and telephone number of the people we will be working with. Wedding Coordinator : _____________________________________________________________ Caterer : ________________________________________________________________________ Photographer : ___________________________________________________________________ Videographer : ___________________________________________________________________ MUSIC for CEREMONY (If DJ providing music) Wedding Party Entrance (some suggestions follow) :
Bride's Entrance (some suggestions follow) :
Exit as Husband and Wife (some suggestions follow) :
COCKTAIL HOUR Is the cocktail hour in the same room as the main reception ? ________ If not, which room : _________ Music for cocktail hour : Soft Pop : ____________ Soft Jazz :_ __________ Slow Rock : ___________ Common format of a wedding reception RECEPTION START Will the guests be entering the main room from another room ? _______________________________ Will there be a receiving line as the guests enter the room ? _________________________________ Does the DJ need to coordinate a receiving line in the hall as he announces the wedding party into the Hall? __________________ INTRODUCTION OF THE WEDDING PARTY / GRAND ENTRANCE Our DJ or MC will normally perform all introductions. Please notify us if you would prefer someone else. Grandparents can already be in the hall and seated. The DJ can acknowledge their presence and introduce them to the guests before announcing the wedding party into the hall. Will the DJ introduce the grandparents prior to announcing the wedding party into the hall? __________ Suggested order of introductions:
We recommend upbeat music. Some suggested music follows: Wedding Party Enters Reception:
Bride and Groom Enters Reception:
INTRODUCTION OF THE WEDDING PARTY / GRAND ENTRANCE: Please list people in the order they will be introduced. You can choose a different song for the introduction of the Bride and Groom. Women are on the left, men are on the right. The DJ will check the lineup and review the names. The Bridal coordinator should have someone standing with the wedding party, as well as people in the room to provide direction.
How would you like us to announce the bride and groom into the room? John and Jane Doe? Mr. and Mrs. John Doe? First Dance: First Dance : Song ______________________________________ Artist ___________________________ I recommend having the first dance as soon as possible. Your options would be to go directly into your first dance on announcement into the room. Another option would be to have your first dance within five to ten minutes of the toasts. The bride and groom do have the option of inviting their parents and wedding party to join in their first dance. The bride and groom would be announced onto the floor. At some time during the song, the rest of the wedding party could be announced onto the floor and they would join the bride and groom. This option is dependant on the song chosen. Older songs are usually three minutes in length. Newer songs are up to four minutes long. Would you like the DJ to invite others onto the dance floor during your first dance ? ______________________ Blessing: It is customary to offer a blessing before the meal. If there is a blessing, it is before the toast. The Blessing can be offered by a member of the clergy (if present) or a family member. Would you like a blessing to be offered ? __________ By whom? __________________________________________________________________ Toast: The best man traditionally offers a toast to the bride and groom. At this time the guest will be asked to stand, the bride and groom will be asked to take their seats and the best man will be called upon to offer his toast. Following the best man the maid/matron of honor can offer her own toast. Toasts will be offered by : _________________________________________________________________ ____________________________________________________________________________________________ At English weddings it is traditional for parents to toast the couple and then to be joined by other guests in toasting the couple. Would either of the parents like to offer a toast ? _______________________________________________________ Meal: For buffets, we might assist in calling up tables. But it is suggested that the room captain personally invite each table to the buffet. The cake cutting ceremony will be performed after salads have been served and before the main course. If the centerpieces are to be given, they should be given away during the meal and earlier vs. later. Parent's dances will be held after the completion of the main course and then the floor will be open for dancing. After the parents dances, we might call out the wedding party to start the dancing. Cake Cutting: The cutting of the cake is a tradition, which is seen at most weddings. It is a photo. A well posed photograph of the bride and groom by the cake is always appreciated. Then on queue from the photographer, the DJ would play the song of your choice and might lead you through this activity. Would you like the DJ to coordinate this activity, with fanfare and the involvement of the guests? Would you prefer to cut the cake, but discreetly without the DJ making an announcement? Sometimes playfulness is exhibited during the cake cutting activity. This sometimes leads to an uncomfortable situation, avoid the possibility of an unpleasant situation. Music Suggestions for the Cake Cutting Activity:
Father / Daughter and Mother / Son Dances: Will there be a Father / Daughter and Mother / Son dance ? ______________________________________________ Would you like to combine the Father / Daughter dance with the Mother / Son Dance or would you like them separate? ________________________________________________________________________________________________ Music for Father / Daughter and Mother / Son dance (suggestions follow):
Centerpieces: Would you like the DJ to give away the centerpieces ? __________________________________________ How would you like this done ? ____________________________________________________________ Dancing: How do you want to start off the general dancing after the meal. The wedding party can be announced onto the floor to your choice. Line dances could be used. We Are Family, and call out all of the family members. Or a nice slow dance announcement, "The bride and groom have requested (name of next song) and would like to invite you to join them on the dance floor." It would be good to let the wedding party and parents know that they should also join in when the announcements is made. A faster song would usually follow this song. Is there any music you enjoy and would like to follow ? _________ ____________________________________________________________________________________ There are several music lists that you can review for ideas about music. All of these can be found on my website, www.rockingroger.com . Call if you would like me to send you a list. Bouquet and Garter: You might prefer not to have the Bouquet and Garter event. It is very common for the bride to request that we simply do the bouquet toss and skip the garter. Would you like us to stage the event? ___________________ Music (some suggestion follow): Bouquet Toss:
Groom Removes Garter:
Groom Tosses Garter to all the Men:
Garter Catcher Puts Garter On Bouquet Catcher's Leg:
This activity is usually held within an hour of the start of the general dance program. Last Dance: This is a song of your choice and it is usually a slow song that you will be dancing to. We usually call the guests out onto the dance floor to form a circle and then invite the bride and groom into the circle to dance to the song of their choice. After the end of your song we will play a couple of goodbye songs, this gives you a chance to go around the circle and say goodbye to each guest. This is a good chance to acknowledge and say thank you to those you didn't have a chance to before. Following this dance, will you be leaving the room directly or will you be staying to mingle with your friends and guests ? _____________________________________________________________________________ Line Dances: Line dances are customary at weddings. They are a big favorite of older women (who might not have partners) as well a younger women, who like many of the new ad more modern line dances. Would you like us to play any of these? Line Dances (some suggestions follow):
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